Job Opportunities

One of South Africa’s largest privately-owned Freight Management and Logistics Company is looking for self-motivated and dynamic individuals to join their team in the following positions:

INVOICING & CREDITORS CLERK

Area: Durban
Salary: Market Related

RESPONSIBILITIES – INVOICING:

  • Receive shipping files from controller
  • Check Charges against client tariff, prepare draft invoice, check draft invoice and finalize.
  • Populate invoicing schedules from schedules
  • Check rate against client tariff
  • Prepare draft invoice and check against invoice schedule. Finalise invoice.
  • Receive invoices from creditors
  • Check against recoveries from the previous month
  • Prepare payment requisition and submit to for payment.
  • Attend to open files and discuss queries with department head.
  • Resolving customer / invoice queries
  • Ensure all schedules and PODs have been signed off by clients
  • Compiling and filing of customer documents.
  • Scan and save all client documentation onto system
  • Co-ordinate and control the flow of documentation
  • Email invoices by making use of provided customer or email list
  • Track invoicing / reports daily

REQUIREMENTS:

  • Matric
  • Basic book keeping / accounting abilities
  • 2-3 years office admin experience in a similar position
  • Ability to work under pressure
  • Basic knowledge of any accounting program would be an advantage
  • Trustworthy and reliable
  • Intermediate MS Excel skills
  • E-mail

HOW TO APPLY:

Please upload your CV 

Please ensure that you quote the position reference code INVCO001DBN in your subject.

NB: Employment will be in line with the company’s EE targets.

CLOSING DATE: 31/01/2020

FORWARDING & GROUPAGES CONTROLLER – POSITION REFERENCE CODE: FGC001DBN

Area: Durban
Salary: Market Related

RESPONSIBILITIES:

  • Acknowledge Indents and Purchase Orders received
  • Investigate and Plan the most efficient route
  • Consolidation of Cargo when available/required
  • Provide Shipping Instructions to overseas agents as per client’s instructions
  • Ensure Cargo shipped as planned
  • Ensure full set of documents are received timeously
  • Check all documents are in order
  • Pre-Alert Customer with documents
  • Track & Trace cargo from origin to destination
  • Notify Clearing Agent timeously of arrival details
  • Surrender MB/L to Shipping Line / NVOCC
  • Receive Original / Express HB/L
  • Issue Release Letter / Delivery Release Order upon receipt of proof of payment and HBL
  • Communicate any changes to Customer
  • Acknowledge and Respond to E-mails promptly

ShipShape/Internal Shipping System:

  • Registration of Files
  • Filing of pre alerts in scanned documents
  • Updating remarks & date stamps for status reports
  • Ensure status reports are sent to client
  • Submitting manifest (RCG) to SARS as per required timeframe & ensure successfully dumped.

When Applicable for a Shipment:

  • Co Ordination & Monitoring of DAP/DDP/Project shipments
  • Co Ordinate full function of groupage boxes.
  • Notify Clearing Agents on Customs Stops
  • Arrange urgent unpacks
  • Arrange manifest changes
  • Arrange estimates

Finance:

  • Ensure a customer account number is in place prior to any work being carried out
  • Ensure buying & selling rates on file for every shipment prior to any work being carried out
  • Ensure corrects rates of exchange are applied for foreign invoices
  • Authorize payment requests to accounts for service providers on COD and statement, Foreign and local parties timeously
  • Invoice file in accordance to agreed buying and selling rates
  • Reconcile payments to accounts from external clearing agents
  • Ensure zero balance on disbursement journal.
  • Ensure Management has signed off all payment requests, invoices to customers, journal requests, credits & re debits

Reports:

  • Report on Daily Un-invoiced files to manager
  • Report on unpaid handover accounts to manager
  • Report on disbursement recon discrepancies bimonthly to manager
  • Report a weekly schedule of foreign invoices to accounts for booking of forex.
  • Report a daily schedule of shipping line invoices to accounts for booking of forex or ZAR payment
  • Report on forex profit at month end to management

REQUIREMENTS:

  • Matric
  • MS Office
  • Email_ Outlook
  • Good business communication skills
  • Minimum 5 years’ experience in the above role or similar
  • Valid Driver’s License
  • Experience working on ShipShape an added advantage
  • Good MS Excel Skills for reporting purposes

HOW TO APPLY:

Please upload your CV 

Please ensure that you quote the position reference code FCG001DBN in your subject.

NB: Employment will be in line with the company’s EE targets.

CLOSING DATE: 14/01/2020