One of South Africa’s largest privately-owned Freight Management and Logistics Company is looking for self-motivated and dynamic individuals to join their team in the following positions:
INVOICING & CREDITORS CLERK
Area: Durban
Salary: Market Related
RESPONSIBILITIES – INVOICING:
- Receive shipping files from controller
- Check Charges against client tariff, prepare draft invoice, check draft invoice and finalize.
- Populate invoicing schedules from schedules
- Check rate against client tariff
- Prepare draft invoice and check against invoice schedule. Finalise invoice.
- Receive invoices from creditors
- Check against recoveries from the previous month
- Prepare payment requisition and submit to for payment.
- Attend to open files and discuss queries with department head.
- Resolving customer / invoice queries
- Ensure all schedules and PODs have been signed off by clients
- Compiling and filing of customer documents.
- Scan and save all client documentation onto system
- Co-ordinate and control the flow of documentation
- Email invoices by making use of provided customer or email list
- Track invoicing / reports daily
REQUIREMENTS:
- Matric
- Basic book keeping / accounting abilities
- 2-3 years office admin experience in a similar position
- Ability to work under pressure
- Basic knowledge of any accounting program would be an advantage
- Trustworthy and reliable
- Intermediate MS Excel skills
HOW TO APPLY:
Please upload your CV
Please ensure that you quote the position reference code INVCO001DBN in your subject.
NB: Employment will be in line with the company’s EE targets.
CLOSING DATE: 31/01/2020
FORWARDING & GROUPAGES CONTROLLER – POSITION REFERENCE CODE: FGC001DBN
Area: Durban
Salary: Market Related
RESPONSIBILITIES:
- Acknowledge Indents and Purchase Orders received
- Investigate and Plan the most efficient route
- Consolidation of Cargo when available/required
- Provide Shipping Instructions to overseas agents as per client’s instructions
- Ensure Cargo shipped as planned
- Ensure full set of documents are received timeously
- Check all documents are in order
- Pre-Alert Customer with documents
- Track & Trace cargo from origin to destination
- Notify Clearing Agent timeously of arrival details
- Surrender MB/L to Shipping Line / NVOCC
- Receive Original / Express HB/L
- Issue Release Letter / Delivery Release Order upon receipt of proof of payment and HBL
- Communicate any changes to Customer
- Acknowledge and Respond to E-mails promptly
ShipShape/Internal Shipping System:
- Registration of Files
- Filing of pre alerts in scanned documents
- Updating remarks & date stamps for status reports
- Ensure status reports are sent to client
- Submitting manifest (RCG) to SARS as per required timeframe & ensure successfully dumped.
When Applicable for a Shipment:
- Co Ordination & Monitoring of DAP/DDP/Project shipments
- Co Ordinate full function of groupage boxes.
- Notify Clearing Agents on Customs Stops
- Arrange urgent unpacks
- Arrange manifest changes
- Arrange estimates
Finance:
- Ensure a customer account number is in place prior to any work being carried out
- Ensure buying & selling rates on file for every shipment prior to any work being carried out
- Ensure corrects rates of exchange are applied for foreign invoices
- Authorize payment requests to accounts for service providers on COD and statement, Foreign and local parties timeously
- Invoice file in accordance to agreed buying and selling rates
- Reconcile payments to accounts from external clearing agents
- Ensure zero balance on disbursement journal.
- Ensure Management has signed off all payment requests, invoices to customers, journal requests, credits & re debits
Reports:
- Report on Daily Un-invoiced files to manager
- Report on unpaid handover accounts to manager
- Report on disbursement recon discrepancies bimonthly to manager
- Report a weekly schedule of foreign invoices to accounts for booking of forex.
- Report a daily schedule of shipping line invoices to accounts for booking of forex or ZAR payment
- Report on forex profit at month end to management
REQUIREMENTS:
- Matric
- MS Office
- Email_ Outlook
- Good business communication skills
- Minimum 5 years’ experience in the above role or similar
- Valid Driver’s License
- Experience working on ShipShape an added advantage
- Good MS Excel Skills for reporting purposes
HOW TO APPLY:
Please upload your CV
Please ensure that you quote the position reference code FCG001DBN in your subject.
NB: Employment will be in line with the company’s EE targets.
CLOSING DATE: 14/01/2020